Personal Assistant

Personal Assistant

Location: UK, London
Length: Start Date: 28/04/2025 End Date: 06/06/2025
Rate: £14.00 – £16.00 p/h (Inside IR35)
Hours: 35 hours per week (1 – 2 days in the office)

Overview
To provide administrative assistance to a group of managers, acting as first point of contact for a range of internal and external stakeholders. 

Job Responsibilities:
 

• A good communicator with knowledge of the managers or activities they assist, the job holder will act as the first point of contact handling complex and confidential situations and requests in a timely and effective manner
• Organise events and meetings, including the booking of venues, travel and accommodation.
• Provides some diary management services, including the management and scheduling of key calendar appointments ensuring effective use of managers’ time
• Frequently liaise with various internal and external contacts, screening and prioritising all forms of incoming communications
• Maintain efficient and effective filing system, ensuring all documentation catalogued and organised using internal systems
• To undertake other duties appropriate to the post including the collation and preparation of invoices, raising purchase orders and processing expenses, providing assistance to the managers
• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software
• Prepare straightforward analysis, manipulation and interpretation of data.
• Dealing with routine issues and coordinating more complex responses, ensuring that these are delivered in a timely and effective manner
• Responsible for coordinating team IT requests, user administration, systems access and record keeping
• Working with the lead asset manager to ensure those who are joining or moving to the department are equipped appropriately with the correct IT assets, and leaver’s assets are returned

Essential Skills:

• Experience of providing designated assistance at managerial level in a range of organisations
• Proven experience of organisation, diary management and planning skills
• Organised with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met
• Effective communication skills, with the ability to work well with range of people at all levels
• Good ability to develop strong working relationships with stakeholders at all levels of the organisation and externally
• Strong computer skills with extensive demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint)
• Ability to use own initiative, be proactive and deal with specific queries as they arise
• Attention to detail and practical experience of gathering, analysing and collating complex and confidential information

• Diary management experience

 
 Desirable:

• Media sector experience
• Relevant business administration qualification