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Project Coordinator

  • Location:

    London

  • Job type:

    Temporary

  • Salary:

    25-27.88p/h

  • Contact:

    Tommy Oliver

  • Contact email:

    tommy@careermovesgroup.co.uk

  • Job ref:

    9947669

  • Published:

    27 days ago

  • Duration:

    11 months full time

  • Expiry date:

    02 Apr 00:00

​Project Coordinator 9947669

Fitzrovia, London

11 months full time contract

£25.00 - £27.88 per hour

Office Technology Deployment (OTD)’s New Builds is the arm of office construction

process that deploys the office technology to our new office builds around the globe. This office

technology includes video conferencing, printers, events spaces, digital wayfinding, interactive

digital partner centres and more. We deploy technology in innovative spaces that help drive

collaboration and communication company wide.

The Project Coordinator is responsible for assisting the EENB Project Managers with activities

throughout the full cycle of design, procurement, scheduling and deployment of IT Equipment in

these offices during construction. This cycle typically ends with the office opening, called

FDOB. (First Day of Business). Examples of activities include setting up the framework for projects,

creating online folders for documents and drawings, kicking off initial automated tasks flows, and

working in AutoCAD to drag and drop initial symbols onto drawings. In addition, the project

coordinator component includes project coordination, driving procurement tasks, ordering, shipping

and receiving, tracking and reporting project progress weekly, and assisting with post-project review.

Responsibilities:

•Assists the Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in Facebook office builds.

•Initial test fit layout cleanup and CAD symbol placement on construction drawings

•Create Task Ops Flow during project kick-off, first equipment Bill of Materials (BOM) using templates

•Manage Procurement Tasks in Facebook internal task system, manage End User procurement and deployment portion of projects

•Track orders and work with Logistics to coordinate deliveries and ensure equipment is received

•Identify risks to procurement e.g. long lead times, customs clearance etc. Track overall project progress in weekly reports

•Maintain the document repository, various workplace groups and chats with external vendors

•Chase invoicing and payments/credit notes, closing out POs

Skills:

•2+ years’ experience with coordination of schedules, inventory, communications, finances

•Practical experience with Google Docs, Excel, PowerPoint, Outlook, Word and WorkPlace

•Ability to work effectively across multiple teams in a time sensitive capacity

•Self-motivated & highly adaptable, able to work autonomously

•Excellent written and verbal communication skills

•Highly organized with strong attention to detail

•Excellent time management skills

•Communication and reporting skills

Desired:

•1 year of experience with CAD, Plangrid or other drafting software a plus

•Prior experience with financial systems and processes a plus