Personal & Team Assistant

Job description

• To carry both internal and external administrative and protocol/reception duties that do not need to take up the team’s time so as to ease workload and co-ordination with the GB And our clients' executive.
• Co-ordination with travel agents regarding travel arrangements.
• Replying standard queries on telephone and mail on behalf of the team.
• Routing/dispatching all correspondence to relevant internal and external office.
• Making external and internal appointments for the team. Assisting in drafting, circulating and replying to various correspondence and responding to routine administrative queries both internal and external.
• Developing and managing an efficient and up to date filing system.
• Facilitate resources required for meetings as well as ensuring all minutes and pre-reads are circulated beforehand.
• Ensure the office has a good and hygienic atmosphere conducive for working as well as.

• University degree qualification or equivalent is required
• At least 2 years experience working in an FMCG environment
• Key functional capabilities required for this role are excellent relationship building and influencing skills
• Highly organised with ability to multi task
• Excellent written and verbal communication skills
• Particularly important for managing expectations with stakeholders and external suppliers.
• Strong, clear communicator (oral and written) with good people skills
• Computer literate - Word = Mastery