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Executive Assistant

Job description

Executive Assistant


Location: London

Length: 12 months

Rate: £22-24 p/h

Hours: 9am-6pm


The person in this role will need to be experienced working in a fast-paced environment, be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning, on a global scale. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.


Job Responsibilities:


  • Coordinate internal and external meetings for the 3 directors
  • Manage multiple complex calendars across time zones
  • Compiling expenses (Concur System)
  • Coordinate both domestic and international travel arrangements, along with visas as required
  • Large offsite and onsite events and meetings
  • Work cross functionally with a global admin team to organize schedules and meetings (EMEA/APAC/LATAM/NORAM)
  • Considerations of time zones especially for meetings and events for APAC/EMEA/LATAM/NORAM – it is an International team
  • Working closely with 3 x Directors (to meet / sync on a weekly basis)
  • Being involved in team meetings – coordinating agenda’s, organize events, speakers etc
  • Manage team Swag with the EMEA legal EAs
  • Supporting the team when there are large meetings involving the leads


Essential Requirements:


  • Experience working within a tech company/legal team
  • Discretion is key - It’s a highly confidential role, so you must always maintain confidentiality
  • Amazing attention to detail
  • Proactive and forward thinker
  • Ability to prioritize multiple tasks in a high pressure environment
  • Exceptional oral and written communication skills - is a must!

Interested? Please apply today!

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