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Contract Specialist

Job description

Contract Specialist

Location: London

Length: 12 Months

Rate: £21.00 - £26.00 per hour

Hours: 9am – 6pm

Our client’s team is seeking an experienced contract administrator/specialist who can help us achieve their goals by managing a high volume of commercial agreement negotiations and approval processes. They are looking for an engaged and resourceful self-starter, comfortable working in a fast paced and dynamic environment and excellent at building strong relationships.

The Contracts Specialist will provide support to the Business Operations and Support Services (“BOSS”) team in contracting and purchase order workflow.

The Contracts Specialist must:
  • Be detail-oriented, be a strong verbal and written communicator
  • Work independently as well as collaboratively across multiple partners
  • Work efficiently under pressure in a fast-paced environment
  • Be able to take on a variety of projects as they arise
  • Be able to manage/juggle several projects at a time and adjust to unique situations when required.
Overall Responsibilities:
  • Meet with GSRS team members looking to start a new supplier engagement and provide guidance and training as applicable for processing each request, including technologies, tools, policies, procedures, contacts, and timelines.
  • Gather information for the creation of new contracts for team members and support the overall contracts drafting and compliance processes.
  • Serve as an escalation point for user requests and further escalate issues to the Program Manager as appropriate
  • Train new managers and new supplier account leads (e.g. team managers, HR and administrative staff) on key elements of contracting and vendor management.
  • Support the sourcing for vendor ownership of this program. Eventually help onboard and train for the fully outsourced service.
  • Maintain contracts database and other programmatic resources
  • Main POC for PO creation and initiating and processing deals in our client’s contract management tool.
  • Coordinate calendaring and drive communication with all XFN stakeholders on deal status for the deals you manage and/or support for the deal lead..
  • Contracts management skills are critical. Legal experience and experience with legal operations or other vendor management is a plus.
Skill/Experience/Education

Mandatory
  • Experience in contracts management, legal operations, drafting statements of work.
  • BA/BS degree or equivalent practical experience.
  • Strong customer service and organizational skills.
  • Strong written and verbal communication skills; attention to detail is a must.
Desired
  • Experience with program development & project management.
  • Experience working with multiple stakeholders and as part of a team.
  • Background in vendor management or outsourcing, procurement, supplier selection and etc.
  • Security service industry experience is a plus. 3 years of relevant work experience.
  • Experience with company products such as Drive, Docs, Sheets, Sites, etc.
  • Organization and project management skills are critical.

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