Administrative Business Partner

Administrative Business Partner

Location: London
Length: 12 Months
Rate: £40.38 p/h PAYE  (Approx. £83.9K per annum)
Hours: 9am – 6pm

This client is a top 5 tech giant and one of the world’s most popular search engines.
This is a hybrid role, so you will split your time between home office and the clients offices in central London. On-site you will be able to access their amazing facilities and quirky working spaces, as well as free breakfast/ lunch/ dinner, on-site gyms, outdoor spaces and roof gardens, wellness rooms and sleep pods.

Job description:

As an Executive Business Partner (EBP), you use independent judgment and discretion to support your teams and/or site’s projects and propose/prescribe processes or operational improvements when possible. You have a deep understanding of the business, exemplary trust with cross-functional partners and senior leaders/stakeholders within a single org and/or site, and outstanding communication skills needed to collaborate and build rapport with internal and possibly external-facing parties. You exhibit the highest standards of confidentiality, with an expert understanding of internal policies and procedures.

You manage best-in-class core administrative and program management responsibilities. You partner with your executive(s), their leadership team(s), key stakeholders in your site/location, and your peer e/abps across the globe by building a foundation of professional integrity and striving for excellence and impact. You balance the specific needs and complexity of your product area to ensure your contributions align with business priorities. The proportion of time dedicated to core administrative versus program management responsibilities are unique to your specific role, based on business needs, and may change over time.

Core Responsibilities:

• Complete core administrative tasks (e.g., travel management, expense reporting, calendar management, facilities coordination) without assistance from the executive.
• Complete core program management tasks by delivering cross-functional, medium- to large-scale projects or events from initiation through delivery, impacting or influencing a single org and/or site.
• Scope, manage, and independently move projects forward in an ambiguous environment. Exhibit excellent judgment and discretion when evaluating complex circumstances.
• Utilize ability to independently move projects forward in an ambiguous environment. Determine corrective action for risks and obstacles in projects or events, serving as an escalation point.
• Complete administrative and program management tasks with multiple approaches to reach an optimal solution, and with foresight to anticipate and address future issues.
• Establish exemplary trust with senior executives, stakeholders, and/or site leadership, illustrating leadership with cross-functional partners and leaders within a single org or site.
• Exhibit outstanding communication skills with internal and possibly external-facing parties, formulating more nuanced communication strategies.

  Knowledge & Skills:

• Ability to build trusting, collaborative relationships and rapport with different stakeholders and businesses, and communities. This includes being approachable, engaged, authentic, and relating well to people regardless of personality or background.
• Knowledge of resources for travel planning, such as internal and external travel tools, including the knowledge of international traveling processes or rules (e.g., visas).
• Ability to recognize the confidentiality or sensitivity of the information (e.g., personal or business information), and manage highly confidential information and/or situations.
• Knowledge of expense processing and approval procedures and practices, including the ability to use expense reporting tools and systems to track, manage, and approve expenses.
• Ability to own and drive site-wide culture initiatives through committees and events, owning complex action items from beginning to end. Includes collaborating with cross-functional stakeholders, delegating workstreams and tasks, managing budgets and timelines, organizing volunteers and acting as the project planner.
• Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors, ensure compliance with internal and external policies/procedures, may act as the main point of contact during the event.
• Assess and advocate for office space needs, manage requests for space accommodations, liaise with internal partners (e.g., real estate workplace services (REWS)) to construct and plan space allocation, may facilitate office moves.
• Ensure meeting room, equipment, and attendee list are correct and confirmed, gather, compile, and create meeting materials (e.g., decks and meeting agendas), ensure meeting materials are aligned with the specific meeting agenda, assist with note-taking.