Financial Administrator
Location: London, UK
Length: ASAP – 31 July 2025
Rate: £117.53 per day
Hours: 37.5 per week
Overview
The Marketing and Publicity Finance Administrator is a key role within the department providing financial and administrative support for two very busy teams. This role requires an extremely organised self-starter who thrives in a highly pressurised environment.
Responsibilities
- Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
- Investigate and resolve discrepancies between invoices, reconciled plans and POs through effective collaboration with internal teams and external agencies.
- Process goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and vendor expectations.
- Raise and manage all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided.
- Work with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges and ensure seamless workflows across finance, publicity, IT, legal and HR.
- Partner with the VP and Director of Publicity Film, Games, TV & Streaming UK & Ireland to determine annual publicity budgets for the slate of films, amending and updating where necessary.
- Analyse previous campaign budgets to enhance accuracy in future budget planning and inform decision-making.
- Coordinate with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding.
- Collaborate with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure project costs are accurately captured.
- Reconcile budgets post-event comparing spend vs actuals, breaking down all incurred costs, and associated POs and highlighting over or underspend.
Qualifications & Experience
- Work experience in a Finance Administration role is essential, ideally within film distribution, broadcasting or a media environment.
- Advanced skills in Microsoft Excel.
- Strong numeracy skills and attention to detail, ensuring accuracy in financial processes.
- Strong problem-solving skills, with the ability to address complex issues and implement effective solutions.
- Highly organised, with the ability to prioritise tasks and meet tight deadlines.
- Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships.
- Knowledge of systems including SAP, ICampaign, P-Card, Concur, Apex/SPARC, Beeline/FlexTalent would be advantageous.
