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​Executive Assistant  jobs in Other Locations

​Executive Assistant  Roles

The Executive Assistant role is required to support the Senior Management in an orgnaisation. Tasks include screening and taking calls, scheduling, creating reports and taking minutes. The Executive Assistant will take ownership of office organisation and will prject manage daries and events.

Responsibilities 

  • Organise and schedule meetings
  • Minute taking
  • Prepare meeting agendas, perform research for meetings
  • Book business travel arrangements, including flights, transportation, and accommodation for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organise media appearances and events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Prepare and deliver monthly reports