Team Assistant

Location: London (Hybrid)
Length: 3 months
Rate: £11-13 p/h
Hours: 9am – 6pm

Job Description:

•          Provide comprehensive administrative and operational support to team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
•          Organise key team meetings including co-ordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
•          Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
•          Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management support to team to help ensure that they use their time effectively.
•          Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
•          Prepare documents, presentations and other materials to a clear brief, using established formats and standard software

Essential experience:
•          Experience of managing Multiple diaries in large scale business.
•          Dealing with different IT systems such as SAP Condeco
•          Attention to detail
•          Organising meetings and providing administrative support to meetings.
•          Administrative support for events and conferences
•          Managing delegate bookings
•          Responding to enquiries.
•          Producing statistics

Interested? Please apply today!